Privacy Policy | Early Childhood Council of Boulder County

September 2023

1. PRIVACY POLICY – GENERAL NOTICES & DEFINITIONS

Early Childhood Council of Boulder County (“Early Childhood Council of Boulder County” or “ECCBC” or “we” or “us” or “our”) is committed to protecting and respecting your privacy. With this policy, we set out your privacy rights and how we collect, use, disclose, transfer, and store your personal data.

This privacy policy (“Privacy Policy”) explains how we collect, use, share and protect data that identifies or is associated with you (“Personal Data”) in relation to our “Website” (https://eccbouldercounty.org) including the services offered on such Website, and your choices about the collection and use of your information.

When we say, “Early Childhood Council of Boulder County”, “ECCBC”, “we”, “our”, or “us”, we mean Early Childhood Council of Boulder County, 7105 La Vista Place, Suite 200

Longmont, CO 80503, which is the entity responsible for handling and processing your personal data.

When we say “Website”, we mean all of Early Childhood Council of Boulder County’s Website and online activities.

Purpose:

Early Childhood Council of Boulder County provides information and training to improve early childhood outcomes in Boulder County, Colorado. Our Privacy Policy applies to all visitors who access the Website (“users”).

Website:

The Website is hosted in the United States of America and is subject to U.S. state and federal law. If you are accessing our Website from other jurisdictions, please be advised that you are transferring your personal data to us in the United States, and by using our Website, you consent to that transfer and use of your personal data in accordance with this Privacy Policy. You also agree to abide by the applicable laws of applicable states and U.S. federal law concerning your use of the Website and your agreements with us.

Any persons accessing our Website from any jurisdiction with laws or regulations governing the use of the Internet, including personal data collection, use and disclosure, different from those of the jurisdictions mentioned above may only use the Website in a manner lawful in their jurisdiction. If your use of the Website would be unlawful in your jurisdiction, please do not use the Website. Before accessing or using the Website, please ensure that you have read and understood our Privacy Policy.

Third-party Website:

Our Website contains links to other Websites, but that doesn’t mean we advocate or represent those Websites. We encourage you to review the respective privacy policies for these third-party Websites because their procedures for collecting, handling, and processing personal data may be different to ours.

Summary of This Privacy Policy:

This Privacy Policy outlines and explains how we may Process your Personal Data. This Privacy Policy may be amended or updated from time to time, to reflect changes in our practices with respect to the processing of personal data, or changes in applicable law. We encourage you to read this Privacy Policy carefully, and to regularly check it to review any changes we might make in accordance with the terms of this Privacy Policy.

This Privacy Policy is issued by Early Childhood Council of Boulder County and is addressed to parties and individuals outside our organization with whom we interact, including all users of our Website (collectively, “you”). Defined terms used in this Privacy Policy are explained in Section 17 below.

For the purposes of this Privacy Policy, Early Childhood Council of Boulder County is the Controller. Contact details are provided in Section 18 below.

This Privacy Policy may be amended or updated from time to time.

2. COLLECTION OF PERSONAL DATA – GENERAL NOTICE

Collection and use of Personal Data:

During the course of our interactions, we may collect or obtain Personal Data about you: directly from you (e.g., where you contact us); in the course of our relationship with you (e.g., if you pay for a training course with us); when you visit our Website; when you register to use our Website, or services; or when you interact with any third-party content. We may also receive Personal Data about you from third parties (e.g., a government agency).

We may collect Personal Data about you from the following sources:

Data you provide: We may obtain your Personal Data when you provide it to us (e.g., where you contact us via email or telephone).
Relationship data: We may collect or obtain your Personal Data in the ordinary course of our relationship with you (e.g., we provide a service to you, or to your employer).
Registration details: We may collect or obtain your Personal Data when you use, or register to use, any of our Website or services.

Wherever required, we will provide an individual opt-out choice, or opt-in for Sensitive Personal Data, before we share your data with third parties, or before we use it for a purpose other than which it was originally collected or subsequently authorized. To request to limit the use and disclosure of your personal information, please submit a written request to: aharris@eccbouldercounty.org.

In certain situations, we may be required to disclose personal data in response to lawful requests by federal government agencies or public authorities, including to meet national security or law enforcement requirements.

3. COLLECTION, USE AND DISCLOSURE OF PERSONALLY IDENTIFYING INFORMATION

“Personally Identifying Information” is information that can be directly associated with a specific person and is one part of Personal Data (refer also to Section 4.). Early Childhood Council of Boulder County may collect a range of Personally Identifying Information from and about Website users. Much of the Personally Identifying Information collected by us about users is information provided by users themselves when:

registering on the Website as a provider to attend a training class;
registering on the Website to attend events;
signing up to receive free newsletters and other such content.

That information may include each user’s name, address, email address and telephone number, and, for providers, financial information such as your payment method (valid credit card number, type, expiration date or other financial information). We also may request information about your location and other demographic or relevant information as determined by Early Childhood Council of Boulder County from time to time.

Users of the Website are under no obligation to provide Early Childhood Council of Boulder County with Personally Identifying Information of any kind, with the caveat that a user’s refusal to do so may prevent the user from using certain Website features.

Website Registration:

By registering with or using the Website, you consent to the use and disclosure of your Personal Data as described in this Section 3 and elsewhere in this Privacy Policy.

4. COLLECTION, USE AND DISCLOSURE OF NON-PERSONALLY IDENTIFYING INFORMATION

“Non-Personally Identifying Information” is information that, without the aid of additional information, cannot be directly associated with a specific person and is one part of Personal Data (refer also to Section 3.). “Personally Identifying Information”, as described in Section 3, by contrast, is information such as a name or email address that can be directly associated with a specific person.

Early Childhood Council of Boulder County gathers from users of our Website Non-Personally Identifying Information of the sort that Web browsers, depending on their settings, may make available. That information can include: the user’s Internet Protocol (IP) address; operating system; browser type; and the locations of the Websites the user views right before arriving at, while navigating and immediately after leaving the Website.

Although such information is not Personally Identifying Information, it may be possible for Early Childhood Council of Boulder County to determine from an IP address a user’s Internet service provider and the geographic location of the visitor’s point of connectivity as well as other statistical usage data. Early Childhood Council of Boulder County analyzes Non-Personally Identifying Information gathered from users of the Website to help Early Childhood Council of Boulder County better understand how the Website is being used. By identifying patterns and trends in usage, Early Childhood Council of Boulder County is able to better design the Website to improve users’ experiences, both in terms of content and ease of use.

From time to time, Early Childhood Council of Boulder County may also release the Non-Personally Identifying Information gathered from Website users in the aggregate, such as by publishing a report on trends in the usage of the Website.

5. CREATION OF PERSONAL DATA

We may create Personal Data about you, such as records of your interactions with us, our Website, our Website, our clients, or our authorized personnel.

6. CATEGORIES OF PERSONAL DATA WE MAY PROCESS

Through interaction with our Website, we may Process: your personal details (e.g., your name, and other biographical information); demographic data; your contact details; records of your consents; payment details; information about our Website (e.g., the type of device you are using); details of your employer (where relevant); information about your interactions with our content; and any views or opinions you provide to us.

Such personal data about you could include:

Personal details: family and birth name(s); preferred name; previous name; preferred username(s); greeting name; and photograph (if provided).
Demographic information: date of birth; salutation; title; any language preferences.
Contact details: address; telephone number; email address.
Professional and commercial data: professional biography; other Profiling information pertaining to your experience and expertise, vocational and non-vocational; payment information.
Employer information: name, address, telephone number and email address of your employer, to the extent relevant.
Consent records: records of any consents you may give, including date and time, means of consent and any related information (e.g., the purpose of the consent).
Other assorted views and opinions: any views and opinions that you may choose to send to us.

7. LEGAL BASIS FOR PROCESSING PERSONAL DATA

We may Process your personal data in connection with the Purpose set out in this Privacy Policy, depending upon various circumstances:

Consent: where we have obtained your prior, express consent to such processing only used in relation to the Purpose and it is given entirely voluntarily when using the Website and the Website;
Contractual necessity: where it is necessary in connection with any contract that you may enter into with us either directly as a client of Early Childhood Council of Boulder County or indirectly as an Applicant or other user of the Website;
Compliance with applicable law: where such processing is required by applicable law or an instruction of a government agency legitimately operating and fulfilling its duty under the applicable law;
Vital interests: where it is necessary to protect the vital interests of any individual; or
Legitimate interests: where we have a legitimate interest to serve the Purpose; it is lawful, pertinent, and conducted in accordance with the terms of this Privacy Policy; we have a legitimate business need; and there is no material likelihood of any adverse impact on your interests, fundamental rights, or freedoms.

8. SENSITIVE PERSONAL DATA

If you provide Sensitive Personal Data to us, it is your responsibility to ensure that it is lawful for you to disclose such data to us, including compliance with the criteria and reasons set out below. In the ordinary course of our business, we do not set out to collect or Process Sensitive Personal Data. Where it is required to Process your Sensitive Personal Data, we rely on the following legitimate grounds:

Compliance with applicable law: where it is required and permitted by applicable law;
Detection and prevention of illegal activity: where it is necessary for the detection or prevention of illegal activity including the prevention of fraud;
Establishment, exercise or defense of legal rights where it is necessary for such; or
Consent: where we have, in accordance with applicable law, obtained your prior, express consent prior to processing your Sensitive Personal Data.

9. PURPOSES FOR WHICH WE MAY PROCESS YOUR PERSONAL DATA

We may Process your Personal Data, subject to applicable law, for the following purposes:

Our Website: operating and managing our Website; providing content to you; displaying any other information to you; communicating and interacting with you via our Website; and notifying you of changes to any of our Website, or our services.
Our Website: operating and managing our Website; providing content to you; displaying any other information to you; communicating and interacting with you via our Website; and notifying you of changes to any of our Website, or our services.
Provision of services: including our Website related services; providing bespoke services; and communicating with you in relation to those services.
Communications: communicating with you via any means (including via email, telephone, text message, social media, post or in person) information in which you may be interested (e.g., Early Childhood Council of Boulder County events or campaigns, Blogs; new training offerings, information relevant to you as a user of Early Childhood Council of Boulder County), subject to ensuring that such communications are provided to you in compliance with applicable law; maintaining and updating your contact information where appropriate; and obtaining your prior, opt-in consent where required.
Communications and IT operations: management of our IT and other communications systems; IT security systems; and IT security audits.
Commercial management: sales; marketing; product development; finance; contracts; corporate audit; and vendor management.
Feedback: engaging with you when receiving or obtaining your views and comments on our blogs and services.
Electronic security: login records; access to and use of our Website; permissions; and access details.
Third-Party Processors: payment services providers; development partners; cloud service providers; investment partners.
Legal investigations: detecting, investigating and preventing breaches, fraud, and infringements of law, in accordance with applicable law.
Legal proceedings: establishing, exercising and defending legal rights.
Legal compliance: compliance with our legal and regulatory obligations under applicable law.
Improving our Website, Website and services: identifying issues with our Website, Website or our services; planning improvements to our Website, Website or our services; and creating new Websites, Websites or services.

10. DISCLOSURE OF PERSONAL DATA TO THIRD PARTIES

When we believe disclosure is appropriate, we may disclose your Personal Data to third parties: legal and regulatory authorities to protect rights; our external advisors and investors; any party or government agency as required in connection with legal proceedings; any party as necessary for investigating, detecting or preventing illegal activities; any acquirer of our business; and any third-party providers of advertising, plugins or content used on our Website.

For legitimate business purposes, including operating our Website, Website and providing those services to you, in accordance with applicable law, we may disclose your Personal Data to:

You and, where applicable, your appointed delegates and agents;
Any relevant party, law enforcement agency or court, to the extent necessary to protect and defend the rights, property or safety of Early Childhood Council of Boulder County, our users, our employees or others;
Any relevant party, law enforcement agency or court, to the extent necessary to enforce our Terms of Use or other agreements or policies;
Any relevant party, law enforcement agency or court, to the extent necessary for the establishment, exercise or defense of our legal rights to and to defend legal claims against us. In such cases, we reserve the right to raise or waive any legal objection or right available to us;
Accountants, auditors, lawyers and other outside professional consultants to Early Childhood Council of Boulder County, subject to binding contractual obligations of confidentiality;
Third party Processors (such as payment services providers, development partners, cloud service providers, investment partners etc.), located anywhere in the world, subject to the requirements noted below in this Section 10¹;
Any relevant party for the purposes of prevention, investigation, detection or prosecution of illegal activity, suspected fraud or other wrongdoing or the execution of court orders and rulings;
Legal and government appointed regulatory authorities and agencies, upon request, or for the purposes of reporting any actual or suspected breach of applicable law or regulations;
Any relevant party, law enforcement agency or court in response to a subpoena or similar investigative demand, a court order or a request for cooperation from a law enforcement or other government agency;
Any relevant party if we believe disclosure is necessary and appropriate to prevent physical, financial, or other harm, injury, or loss;
Any relevant third-party interests, in the event that we transfer all or any relevant portion of our assets including in the event of reorganization, dissolution or liquidation²;
Any relevant third-party provider, where our Website uses third-party advertising, plugins, analytics, or content. If you choose to interact with any such advertising, plugins, analytics or content, your Personal Data may be shared with the relevant third-party provider. We recommend that you review that third party’s privacy policy before interacting with its advertising, plugins, analytics or content. Further information and details are provided for these tracking concepts in Section 11 immediately following.
Third-Party Service Providers, that are authorized, to perform certain services on our behalf. These services may include external training providers and similar, and supporting the Website’s functionality.

¹ If we engage a third-party Processor to Process your Personal Data, the Processor will be subject to binding contractual obligations to: only Process the Personal Data in accordance with our prior written instructions; and use measures to protect the confidentiality and security of the Personal Data; together with any additional requirements under applicable law.

² Early Childhood Council of Boulder County reserves the right to transfer all Personal Data in its possession to a successor organization in the event of a merger, reorganization, dissolution or liquidation or other sale of all or a portion of Early Childhood Council of Boulder County’s assets. Other than to the extent ordered by a bankruptcy or other court, the use and disclosure of all transferred Personal Data will be subject to this Privacy Policy, or to a new Privacy Policy if you are given notice of that new Privacy Policy and are given an opportunity to affirmatively opt-out of it. Please note that Personal Data submitted or collected after a transfer, however, may be subject to a new Privacy Policy adopted by the successor organization.

11. TRACKING CONCEPTS

We may Process your Personal Data in conjunction with the following tracking concepts and constructs which may, in some circumstances, be provided by third-party partners including:

Web Cookies:

A “Web Cookie” is a string of information which assigns to you a unique identification that a website stores on a user’s computer, and that the user’s browser provides to the website each time the user submits a query to the website.

We use cookies on the Website to keep track of services used, to track the pages that users visit during each Website session, both to help us improve users’ experiences and to help us understand how the Website is being used.

As with other Non-Personally Identifying Information (refer to Section 4.) gathered from users of the Website, Early Childhood Council of Boulder County analyzes and discloses, in aggregated form, information gathered using Web Cookies, in order to help Early Childhood Council of Boulder County, our partners, affiliates and other authorized third-parties to better understand how the Website is being used.

Early Childhood Council of Boulder County USERS WHO DO NOT WISH TO HAVE WEB COOKIES PLACED ON THEIR COMPUTERS SHOULD SET THEIR BROWSERS TO REFUSE WEB COOKIES BEFORE ACCESSING THE Website, WITH THE UNDERSTANDING THAT CERTAIN FEATURES OF THE Website MAY NOT FUNCTION PROPERLY WITHOUT THE AID OF WEB COOKIES. Website USERS WHO REFUSE WEB COOKIES ASSUME ALL RESPONSIBILITY FOR ANY RESULTING LOSS OF FUNCTIONALITY.

Web Beacons:

A “Web Beacon” is an object that is embedded in a web page or email that is usually invisible to the user and allows website operators to check whether a user has viewed a particular web page or an email.

Early Childhood Council of Boulder County may use Web Beacons on the Website and in emails to count and collate users who have visited particular pages, viewed emails and to deliver co-branded services.

Web Beacons are not used to access users’ Personally-Identifying Information (refer to Section 3.). They are a technique we may use to compile aggregated statistics about Website usage. Web Beacons collect only a limited set of information, including a Web Cookie number, time and date of a page or email view and a description of the page or email on which the Web Beacon resides. You may not decline Web Beacons. However, they can be rendered ineffective by declining all Web Cookies or modifying your browser setting to notify you each time a Web Cookie is tendered, permitting you to accept or decline Web Cookies on an individual basis.

Analytics:

We may partner with selected third parties to allow tracking technology on the Website, which will enable them to collect data about how you interact with the Website and our services over time. This information may be used to, among other things, analyze and track data, determine the popularity of certain content and better understand online activity.

Aggregated and Non-Personally Identifying Information:

We may share aggregated and Non-Personally Identifying Information (refer to Section 4.) we collect under any of the above circumstances. We may also share it with third-parties and our affiliate companies to develop and deliver targeted advertising on the Website and on websites of third-parties. We may combine Non-Personally Identifying Information we collect with additional Non-Personally Identifying Information collected from other sources. We also may share aggregated information with third parties, including advisors, advertisers and investors, for the purpose of conducting general business analysis. For example, we may tell our advertisers the number of visitors to the Website and the most popular features or services accessed. This information does not contain any Personally-Identifying Information (refer to Section 3.) and may be used to develop Website content and services with the objective that you and other users will find interesting, and to target content and advertising.

Do-Not-Track-Policy:

Most web browsers and some mobile operating systems include a Do-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. Because there is not yet a common standard or understanding of how to interpret the DNT signal, the Website currently does not respond to DNT browser signals or mechanisms.

12. INTERNATIONAL PERSONAL DATA

If you are located outside of the United States, you should be aware that the Personal Data you provide to us is being transmitted to us and processed in the United States and will be protected subject to this Privacy Policy and United States laws, which may not be as protective as the laws in your country. Please note that when you transfer any Personal Data directly to Early Childhood Council of Boulder County, we are not responsible for that transfer of your Personal Data. We will nevertheless Process your Personal Data, from the point at which we receive those data, in accordance with the provisions of this Privacy Policy.

13. DATA SECURITY

We take the security of your Personal Data seriously and have implemented a range of organizational and technical security measures designed to protect your Personal Data against accidental or unlawful destruction, loss, theft, alteration, misuse, unauthorized disclosure, unauthorized access, unauthorized use, and other unlawful or unauthorized forms of processing, in accordance with applicable law.

Because the internet is an open system with no single entity ownership or end-to-end control, no method of transmission over the Internet, or method of electronic storage, is 100% secure. Although we will implement all reasonable measures to protect your Personal Data during transmission, we cannot guarantee the security of your Personal Data transmitted to us via the internet. For the avoidance of doubt, any such transmission of Personal Data is at your own risk, and you are responsible for ensuring that any Personal Data that you send to us is sent securely.

In the event that Early Childhood Council of Boulder County becomes aware of a data breach impacting your Personal Data, we will provide notification in compliance with all applicable laws.

14. DATA MANAGEMENT

Data accuracy:

We take every reasonable step to ensure that your Personal Data that we Process is accurate and, where necessary, kept up to date. If we discover that any of your Personal Data that we Process, consistent with the Purpose, is inaccurate, it will be erased or rectified without delay. From time to time we may ask you to confirm the accuracy of your Personal Data, both in terms of content, currentness and correctness.

Data minimization:

We take reasonable steps to limit the amount of your Personal Data that we Process to what is required for the Purpose and other activities that you may interact with when visiting our Website, consistent with this Privacy Policy.

Data retention:

We take reasonable steps to ensure that your Personal Data is only processed for the minimum period necessary for the Purpose set out in this Privacy Policy. The duration for which we will retain your Personal Data is subject to the following criteria:

We will maintain copies of your Personal Data in a form that permits identification only for the period:
- We maintain an ongoing relationship with you, for example where you are a user of our services, or you are lawfully included in our mailing list and have not unsubscribed; or
- Your Personal Data is necessary in connection with the lawful purposes set out in this Privacy Policy, where we have a legitimate interest in processing your data for the Purpose and fulfilling our obligations under a contract; and
It is required to fulfil any legal or regulatory obligations placed on us by applicable legislation, regional legislatures, federal government agencies, or private legal actions, the duration of which adequately covers:
- Any applicable limitation period under applicable law, for example any period during which any person could bring a legal action against us in connection with your Personal Data, or to which your Personal Data may be relevant; and
- A reasonable period, not to exceed one year, following the end of such applicable limitation period so that, if a person brings an action at the end of the limitation period, we still have a reasonable amount of time in which to identify any Personal Data that is relevant to that claim, and;
- In addition, if any relevant legal claims are brought, we may continue to Process your Personal Data for such additional periods as are necessary in connection with that action.

During the periods defined and explained in this Section 14, we will restrict our processing of your Personal Data to storage of, and maintaining the security of, those data, except to the extent that those data need to be reviewed in connection with any legal action, or any obligation under applicable law. Upon the conclusion or expiry of these periods, to the extent applicable, we will either: permanently delete or destroy the Relevant Personal Data; or anonymize the Relevant Personal Data to the level of Non-Personally Identifying Information.

15. YOUR LEGAL RIGHTS

Under applicable law, and on legitimate grounds, you may have a number of rights, including:

The right not to provide your Personal Data to us. Please note that in this case, we may be unable to provide you with the full functionality of our Website or our services;
The right not to provide your Personal Data to us including: the right of access to your Personal Data; the right to request alteration of inaccuracies; the right to request the deletion, or restriction of processing of your Personal Data; the right to object to the processing of your Personal Data; the right to have your Personal Data transferred to another party; the right to withdraw consent; and the right to lodge complaints with legitimate and recognized Data Protection Authority. We may require proof of your identity before we can give effect to these rights;
The right to request access to, or electronic versions of, your Relevant Personal Data, together with information regarding the nature, Processing and disclosure of those Relevant Personal Data;
The right to have certain Personal Data transferred to another party, in a structured, commonly used and machine-readable format, where relevant;
The right to withdraw consent where we Process your Personal Data on the basis of your consent, noting that such withdrawal does not affect the legitimacy of any processing performed prior to the date on which we receive notice of such withdrawal of your consent, and does not prevent the processing of your Personal Data in respect of and reliance upon any other available legal bases specified in this Privacy Policy; and
The right to lodge complaints regarding the processing of your Personal Data with legitimate and recognized Data Protection Authority.

Changing Personal Data & Account Termination:

You may at any time review or change your Personal Data either directly by going to your account settings (if applicable) or through request by contacting us using the contact information in Section 18 below. Upon your request, we will deactivate or delete your account and contact information from our active databases. Such information will be deactivated or deleted as soon as reasonably possible based on your account activity and accordance with our deactivation policy and applicable law.

Please note that we will retain in our files some limited and restricted Personal Data in order to: prevent fraud; troubleshoot problems; assist with any legitimate investigations; enforce our Terms of Use; and to comply with legal requirements as is permitted and required by law. Therefore, you should not expect that all of your Personal Data will be completely removed from our storage systems in response to your requests. Additionally, and legitimately, we will keep a history record of changed information to support any future investigations including suspected fraud with your account.

Notwithstanding the entire contents of this Privacy Policy and the foregoing, nothing herein affects your statutory rights.

To exercise one or more of these rights, or to seek further information about these rights or any other provisions contained in this Privacy Policy, or about our processing of your Personal Data, please use the contact details provided in Section 18 below.

Please note that we may require proof of your identity before we can give effect to these rights. Furthermore, where your request requires the establishment of additional facts in request of the assertion of your rights, we will investigate your request as promptly as is reasonable before deciding what actions to take.

16. GENERAL USE STATEMENTS

Early Childhood Council of Boulder County uses the Personal Data from the information you provide to us and which we maintain about you, together with other information we obtain from your current and past activities on the Website in order to:

Deliver the services that you have requested;
Manage your engagement with us and provide you with support;
Communicate with you by email, postal mail, telephone and/or mobile devices about products or services that may be of interest to you either from us, our affiliate companies, authorized partners or other third parties;
Develop and display content and advertising tailored to your interests on the Website and other sites;
Resolve disputes and troubleshoot problems;
Measure interest in our services;
Inform you of updates;
Customize your experience;
Detect and protect us against error, fraud and other criminal activity;
Perform other activities as described to you at the time of collection;
Perform assessment across multiple users in order to identify problems. In particular, we may examine your Personal Data to identify users using multiple user IDs or aliases;
Compare and review your Personal Data for accuracy and to detect errors and omissions;
Process payment for any purchases made on the Website. Specifically, we may use your financial information or your payment method to enroll you in the discount, rebate, and other programs in which you elect to participate; and
Protect against or identify possible fraudulent transactions and otherwise as needed to manage our business.

Early Childhood Council of Boulder County Communications & Direct Marketing:

Occasionally, we may send you service-related announcements periodically from time to time through the general operation of the service. Generally, you may opt out of such emails at the time of registration or through your account settings, though we reserve the right to send you notices about your account, such as service announcements and administrative messages, even if you opt out of all voluntary email notifications.

We may Process your Personal Data in respect of using your name, email address and other information to send you notifications regarding new services offered by the Website that we think you may find valuable. This may include contacting you via email, telephone, direct mail or other communication formats. If we already provide services to you, we may send information to you regarding both our current and new services, upcoming promotions and other supplementary information that may be of interest to you, using the contact details that you have provided to us and always in compliance with applicable law.

You may unsubscribe from our email list at any time by simply clicking on the unsubscribe link included in every promotional email we send. After you unsubscribe, we will not send you further promotional emails, but we may continue to contact you to the extent necessary for the purposes of any services you have requested.

Collection and use of Personal Data by third-parties:

Early Childhood Council of Boulder County contractually prohibits its contractors, affiliates, vendors and suppliers from disclosing Personal Data received from Early Childhood Council of Boulder County, other than in accordance with this Privacy Policy. However, third-parties are under no obligation to comply with this Privacy Policy with respect to Personal Data that users of our Website or Website provide directly to those third-parties, or that those third parties independently collect for themselves.

Privacy Policy Changes:

Early Childhood Council of Boulder County may, in its sole discretion, change this Privacy Policy from time to time. Any and all changes to Early Childhood Council of Boulder County’s Privacy Policy will be reflected on this page and the date new versions are posted will be stated at the top of this Privacy Policy. Unless stated otherwise, our current Privacy Policy applies to all information that we have about you and your account. Users should regularly check this page for any changes to this Privacy Policy. Early Childhood Council of Boulder County will always post new versions of the Privacy Policy on the Website. However, Early Childhood Council of Boulder County may, as determined in its sole discretion, decide to notify users of changes made to this Privacy Policy via email or otherwise. Accordingly, it is important that users always maintain and update their contact information.

Children’s Online Privacy Protection Act:

The Children's Online Privacy Protection Act ("COPPA") protects the online privacy of children under 13 years of age. We do not knowingly collect or maintain Personal Data from anyone under the age of 13, unless or except as permitted by law. Any person who provides Personal Data through the Website represents to us that they are 13 years of age or older. If we discover or are informed that Personal Data may have been collected from a user under 13 years of age on or through the Website, then we will take the appropriate and immediate steps to delete such Personal Data and other associated information. If you are the parent or legal guardian of a child under 13 who has become a member of the Website or has otherwise transferred Personally-Identifying Information to the Website, please contact Early Childhood Council of Boulder County using our contact information in Section 18 below to have that child's account terminated. Any Personal Data that they may have deposited will be deleted subject to and compliant with the provisions laid down elsewhere in this Privacy Policy.

17. OTHER DEFINITIONS

“Controller” means the entity or persons within Early Childhood Council of Boulder County that decides how and why Personal Data is Processed. The Controller has primary responsibility for complying with applicable data protection laws.

“Data Protection Authority” means an independent public authority that is legally empowered with overseeing compliance with applicable data protection laws.

“Personal Data” means information that is about any individual, or from which any individual is identifiable either directly (Personally Identifying) or indirectly (Non-Personally Identifying), in particular by reference to an identifier such as a name, contact information, an email address, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that individual.

“Process” means anything that is done with any Personal Data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, deletion or destruction.

“Processor” means any persons or entity that Processes Personal Data on behalf of the Controller.

“Profiling” means any form of automated Processing of Personal Data consisting of the use of Personal Data to evaluate certain personal aspects relating to a person’s attributes, in particular to: analyze, gain insight to, or predict characteristics of that person’s abilities, capabilities and suitability for specific roles in the workplace; motivations; preferences; interests; dependability; behavior; location; or experiences.

“Relevant Personal Data” means Personal Data in respect of which we are the Controller.

“Sensitive Personal Data” means any Personal Data that may legitimately be sent to us from you or another legitimate source including race or ethnicity, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health, sexual life, any actual or alleged criminal offences or penalties, national identification number, or any other information that may be deemed to be sensitive under applicable law.

18. CONTACT DETAILS

If you require contact with us in respect of any comments, questions or other matters about any of the information in this Privacy Policy, or any other issues relating to the processing of personal data carried out by us, or on our behalf, please use the following contact details:

Early Childhood Council of Boulder County
Attn: Privacy Officer
7105 La Vista Place, Suite 200
Longmont, CO 80503

Email: aharris@eccbouldercounty.org

19. COPYRIGHT

The content of the Website is protected by copyright vested in Early Childhood Council of Boulder County. Reproduction of part or all of the Website is prohibited, other than in accordance with this Privacy Policy. All rights are reserved.